Timberland Regional Library
Serving Grays Harbor, Lewis, Mason, Pacific, and Thurston Counties
Purpose
To provide direction for the creation and use of the Building Fund when planning for construction of new library facilities or remodeling of existing library facilities of the Timberland Regional Library (TRL).
Scope
This policy applies to the development of library service points in the TRL Service Area and to the maintenance and improvement of TRL facilities.
Policy
TRL will maintain a Building Fund with funds dedicated to aid in the design, enhanced maintenance and/or planning of city-owned Library Facilities, and to pay for building, maintaining and/or remodeling of TRL-owned Library Facilities.
Cities planning to build or remodel a Library Building and desiring financial assistance from TRL for design or planning may make application to TRL. Application documents will include location, estimated cost of project, estimated costs for architectural services, estimated timeline, and statement of city’s commitment to fund the project. The TRL Board Facilities Committee will review the application documents and make a recommendation to the Board of Trustees regarding the application.
The TRL Board Facilities Committee will determine TRL’s need for Library Buildings and will present a prioritized list to the Board of Trustees for its consideration, including availability of TRL funds.
In projects involving city-owned Library Buildings, money from the Building Fund, if available, may be used for:
- Architectural Services.
- Up to fifty percent (50%) of Conceptual Design Services.
- Up to fifty percent (50%) of Schematic Design to completion stage
- Space-Planning Services.
- Up to one hundred percent (100%) of Space Planning for shelving, furnishings, and equipment, using TRL’s selected space planner.
- Up to fifty percent (50%) of planning for “special” areas for staff function that involves construction of casework.
- Supplemental assistance with maintenance and/or health and safety issues when necessary.
Costs of building or remodeling of TRL-owned Library Facilities will be covered entirely by TRL funds, including money from the Building Fund, the gift account for that library, and funds raised by any other means for that purpose
Definitions
TRL Service Area: The unincorporated areas of Grays Harbor, Lewis, Mason, Pacific and Thurston Counties, and incorporated cities and towns within these counties if those cities and towns are annexed to the library district for services.
Library Building: A Library Building is the building in which TRL provides library services. In annexed cities, a Library Building is owned or leased by the City. In unincorporated areas, a Library Building is owned or leased by TRL.
Library Facility: A Library Facility includes the Library Building where TRL provides library services and the areas surrounding the Library Building, such as parking lot and landscape. In most annexed cities, a Library Facility is owned or leased by the City. In unincorporated areas, a Library Facility is owned or leased by TRL.
References
Fund Balance Management Policy.
Facilities Policy.
Effective 4/26/2023
Review Date 4/1/2033
Policy Number: 046
By the enactment of this policy the Board of Trustees of Timberland Regional Library is concurrently rescinding any prior policy or procedure within TRL that is either in conflict with or expansive of the matters addressed in this policy.
