New Mountain View Library Project

New Build FAQs

• Who is the architect or design firm for the new Randle library?

  Aetta Architects
  Battle Ground Office
  821 SE 14th Loop, Suite 109
  Battle Ground, WA 98604

  Formerly:
  Johansson Wing Architects

• How does TRL award the contract for the new Randle Library?

  Bid Opening: January 17, 2024, 3:00 pm local time,
  Administrative Headquarters
  415 Tumwater Blvd. SW,
  Tumwater, WA 98501

  Awarding a Contract
  RCW 39.04.010 requires local agencies to award public works contracts to a responsible bidder with the lowest responsive bid. This applies to informal bidding, such as a small works roster, as well as formal competitive bids.

  Agencies may not negotiate with any of the bidders. Some submissions may involve errors, omissions, or other irregularities, and agencies must decide how to handle them.

  Notice of Award and Notice to Proceed
  After all the bids are opened, the agency should identify the apparent low bidder for the record but note that agency staff will review the bids submittals for completeness and numerical accuracy. Once this review is completed, generally within a maximum of 30 - 45 days, agency staff will recommend award of the contract to a responsible bidder with the lowest responsive bid. The agency must allow adequate time for bidders to submit written bid protests, as described below, before awarding the contract.

  Upon approval by the agency’s governing body or designated staff person, a Notice of Award is sent to the contractor, which requires them to submit the following, typically
  within 10 or 20 business days after the date of the Notice:
  • Signed contract.
  • Performance and payment bonds
  • Certificate(s) of insurance

  After the contract is signed by the agency’s designated representative, the agency will issue a Notice to Proceed, usually transmitting the signed contract and stating the official time of completion of the contract based on the contract documents. Many agencies also remind the contractor that prior to any payment under the contract, the contractor must provide an approved statement of intent to pay prevailing wages from the contractor and any subcontractors that work in any given pay period.

  Effective July 28, 2019, code cities, second class cities, and towns may award projects to the second-lowest responsible bidder if both of the following conditions are met
  (see RCW 35.23.352, referenced by RCW 35A.40.200 for code cities):

  • The city issues a written finding that the lowest bidder has delivered a project to the city within the last three years which was late, over budget, or did not meet specifications, and the city does not find in writing that the bidder has shown how they would improve their performance to be likely to meet project specifications;

  and

  • The second-lowest bid is within 5% of the lowest bid and meets the same criteria as the lowest bidder.

  Any city/town that awards a contract to the second-lowest responsible bidder under those criteria must make an annual report to the state Department of Commerce including the total number of bids awarded to certified minority or women contractors and describing how notice was provided to potential certified minority or women contractors.

   

• Can I watch past Facilities Committee Meetings about the new Randle library?

  Upcoming and past meetings are available via AV Capture.